Software solutions to replace excel spreadsheets
Are you still relying on spreadsheets to complete your business processes? Many organisations start using spreadsheets to manage aspects of their business. As they develop and their requirements evolve, they are likely to outgrow both the capacity and the capabilities of these spreadsheets. Continuing to use them can cause problems with security, efficiency and scalability.
Benefits of bespoke software
- Tailored to meet your exact needs
- Allow remote access and data sharing
- Reduce security risks
- Increase efficiency
- Maintain data integrity
- Improve scalability
- Gain competitive advantage
Why work with KLOC?
- Specialists in software development
- High quality development services backed by expert support
- UK-based development team
- Decades of experience
- Cost-effective solutions that will be delivered on time and on budget
There are many well known cases of organisations relying on spreadsheets and experiencing issues, from Public Health England through to MI5 (see our blog here for more on these cases). These issues can be expensive and embarrassing, causing irreparable brand damage, as well as being problematic to fix.
This is not the limit of the challenges you may encounter due to a reliance on spreadsheets though. Beyond capability and functionality, you also risk security issues. It’s easy to see how keeping data in spreadsheets is a GDPR nightmare waiting to happen. Users have access to complete collections of data that are easy to copy and hard to restrict – thousands of rows of data can be instantly copied and pasted into an email.
As you may have found since the COVID-19 crisis, relying on spreadsheets hosted on a file share in the office can also mean you are unable to access the files when working remotely. Now, more than ever, businesses need systems that allow for remote access and data sharing, allowing staff to easily complete their tasks no matter where they are working from.
Centralise your data
A proper software solution will re-centralise your data, replacing the spreadsheets that have grown up around the network. making them easier to backup and to secure. With the data in a database and dedicated screens to manage it, it will remain valid and consistent, while access can be limited to single records at a time.
Maintain data integrity
While spreadsheets take moments to setup to meet your needs, they do very little to support you in terms of keeping the data that you add to them in decent shape. Yes, there are features such as drop down lists that can help, but in the end they are easily broken and the results can be disastrous. We have seen individual cells deleted, rows of data duplicated, invalid data entered into columns and every other conceivable type of corruption.
A bespoke solution will ensure that your data is entered and stored to a consistent set of rules and once entered cannot be invalidated. Changes to data can be stored and the user and time of changes tracked. If your data is important then spreadsheets are definitely not the place to be keeping it.
Building a bespoke system to replace one or several spreadsheets can help you to increase business efficiency and gain competitive advantage – ultimately increasing sales and driving customer retention. Contact us today to discuss your requirement.